Health Information Management Technician

Generate/retrieve discharge registry computer printout. Check off on the discharge registry of the retrieved discharges. File the discharge registry computer printout in the binder.
Pick up paper inpatient and observation discharges record from the nursing units and paper outpatient discharges record from infusion center, emergency room and/or same day surgery.
Prepare the paper record for scanning into the electronic health record system. Scan each paper record into the proper document type, correct account number, correct admit and discharge date, correct patient name.
Quality check scanned document in the electronic health record system for 100% accuracy.
Process the operating room schedule to ensure that a History and Physical is completed by the primary care physician and/or surgeon prior to surgery or two days in advance. The history and physical also must be signed and dated by the physician.
Process transcribed report. Ensure that each transcribed report is interfaced accurately into the electronic health record system. Correct transcribed report(s) with missing account number, medical record number, patient name, admission date, discharge date. Notify physician on report with missing information due poor audio issues.
Distribute by mail or fax copy of transcribed report and any other reports to the physician on a daily and/or weekly basis.
Reconcile the interfaced laboratory, radiology and transcribed report to ensure the integrity of the electronic health record system.
Pick up the reports on the designated printer and fax to the PCP who opt out of auto-faxing and/or physicians not on the Chinese Hospital Medical Staff directory.
Sort and file ancillary reports in the proper record, chart and date order in a timely manner when needed. Scan loose report into the electronic health record system. Maintain the integrity and neatness of the records.
Records management and retrieval from outside storage. File records in the appropriate filing areas when needed. Maintain the integrity and neatness of the files.
Pull records for studies and other requests in a timely manner from outside storage and/or electronic health record system.
Maintain a numerical color-coded and alphabetical medical records system for record retrieval and storage.
Assume custodial responsibility for medical records. Respond directly and appropriately to release of information requests from patients, physicians, hospitals, insurance companies, attorney, workmen compensation, subpoenas, copy services, billing department, outside health care providers, outside agencies, and etc. in a timely manner.
Monitor the printer-copier-fax machine/que for incoming faxes/copies/printouts, process the incoming fax requests and/or distribute to the appropriate staff for follow-up.
Monitor the HIM inbox emails and respond accordingly.
Produce radiology/imaging film(s) onto a CD to comply with requests. Monitor the CD burner.
Assist and follow-up with physicians and/or allied health care professional to ensure completion of medical records on timely basis.

Qualifications
High School Diploma or GED.
Associate Degree in health Information Technology is preferred but not required.
Two plus years’ experience directly related to the duties and responsibilities specified in a medical practice and/or acute care hospital.
Computer proficiency (EMR knowledge a plus).
Strong communication skills.
Ability to effectively present information, both verbal and written.
Ability to take initiative, adapt to changing priorities, and work independently.
Strong time management and prioritization skills.
Knowledge of Medical Terminology including medications.
Basic knowledge of legal requirements concerning maintenance, security, destruction and release of medical records/information (HIPAA).