July 1, 2022 Category: Business (6 minutes read)

Why an Intranet for Business?

Why an Intranet for Business?

 What is an Intranet?

An intranet is a private network accessible only to employees of a specific organization. It's a personal website that you and your company can access. You can do so many things online. Chat rooms, document management, job applications and training programs, interactive videos, and the list. This information can now be applied to a private website to which you and your company (or a select few clients) have access. Companies can use your intranet portals for sales, employee engagement and customer relations. They also allow collaboration and project management. My fictional bicycle company used it to manage documents, project management and employee engagement. It also managed client relations and other business processes. This is only half of all the ways that an intranet can improve efficiency for a company. A SharePoint expert will be able to help you design the functionality you want on your SharePoint intranet.


Improve communication

Employees can communicate as they wish with the help of a variety of communication tools. Instant messaging, voice, video, and instant messaging allow users to access the information they require from their colleagues quickly.

Greater collaboration

Communication with coworkers is key to collaboration. However, a high-quality intranet can help teams work simultaneously on the same document or see who made changes previously.


Biogen transforms corporate communications and collaboration.

Biogen places patients and doctors at the forefront of its work every day. Collaboration is at the core of Biogen's success. The company has more than 7k employees in 40 countries, working together to develop and research medicines that transform neuroscience. Biogen wanted to change its intranet into an employee-experience platform that could provide unparalleled access to medical science and collaborate with others.


It's easier to find people

Searchable online people directories, which can be searched on various criteria (names, titles, departments, specialisms), make it easy for colleagues to get in touch. Presence tools can also indicate whether a contact is available to talk now or not.

Making it easier to search for documents

Like people directories, intranets make it easier for users to locate any document in a system through intuitive yet powerful search functions.

Engaging employees by giving them a personal experience on your company intranet is critical. This includes opening their home page with pertinent news, updates, documents, and apps and allowing them to create their content.

Open-source intranet platforms can integrate existing tools. This allows organizations to start up quickly with an updated intranet by reducing the need to purchase, install and learn new apps.

Increase employee loyalty and a sense of belonging

Employees who have their workspace are more likely to feel valued and able to communicate with others.

Sharing best practice

Staff can share the best practices with their colleagues by collaborating and storing documents better. This will improve productivity.

High-level customer service

Staff can quickly and efficiently assist customers with the help of intranet software.

Increase productivity

intranet software can ultimately improve productivity by providing all users with the necessary information and enhancing their mood.

An intranet of high quality creates an efficient business with more productive workers who are loyal, cooperative, communicative and effective. This leads to higher profits and greater efficiency.

Easy collaboration

Collaboration tools have increased from 55% by 2019 to 79% by 2021. It's not surprising that remote work is on the rise. A corporate intranet allows your team to communicate with each other regardless of whether they are located in the same place.

  • Communicate easily - Contributors can share company news, Yammer communities, and Microsoft Teams integrations. This makes it easy for them to communicate with one another.
  • You can easily exchange ideas, especially if you have a dedicated Idea Management tool for your company intranet.
  • You can share documents - Each department can store important documents such as HR policies and user manuals.
  • You can work together - An intranet on Office 365 allows you to collaborate in real-time.
  • Please get to know the other teams and stay in touch with them.

In a strong company culture, communication and collaboration are vital to fostering a team environment that encourages interaction and understanding, particularly if you're:

  • Add a social element to your intranet. An intranet is a social space from sharing social media feeds to creating water-cooler chats.
  • Use the intranet to post announcements and news. - Don't get lost in overflowing email inboxes—Post where employees can see it.
  • Communicate your company culture – Keep the culture alive and bring corporate messaging to the intranet.
  • Recognize employees - Share shout-outs and keep everyone in your company informed about achievements.
  1. Secure knowledge management

The corporate intranet serves as a single source of company information in an age of information overload. It is a central location for all company documents that everyone on your team can access.

What is the point?

  • This ensures that knowledge is not lost due to staff turnover.
  • With tools such as search to help, employees can find the information they need to do their job.

Microsoft security is available if you create an intranet using Office 365.

  1. A connected, engaged workforce

An efficient, modern corporate intranet can transform employee experience and promote innovation, efficiency, and connection. These are all essential ingredients for an engaged workforce.

You've decided that the corporate intranet is the best option for your company. The hard part is choosing the right intranet. We have prepared a guide to help you choose the best intranet. Get it now to start your digital workplace journey.

A retailer requests 12,000 bicycles from the sales department. They sell the bikes and notify accounting, purchasing and manufacturing. The sale is reviewed by the accounting department, and the purchasing department receives the approval to order the supplies. So that they can track the cost and keep an eye on delivery dates, the purchasing department sends the receipts to the accounting department. The manufacturing department can also keep track of when they can start work.

The factory workers start to work when the raw materials arrive. They must remember to clock in on the company computer to log their hours and send them to Accounting and HR. Joe, a foreman, gets his finger caught in a machine. He will be fine, and it won't be too serious as he was following the proper protocol. However, he must still go to the ER to get it treated. He must be aware of what his worker's compensation covers and how to request it. He can easily find the Worker's Compensation policy, procedure and guidelines.

HR had already received the incident report when Joe's request was made. They were also ready to send a temporary replacement so that the order could be processed on time. The amount of supplies used is tracked and sent to purchasing and accounting as work progresses. Clients can also obtain reports about the progress of their order up until delivery.

Here's the kicker. These guys don't live in the same place.

Chicago is the headquarters of sales. Accounting is located in Atlanta, and Purchasing, Manufacturing, and Human Resources are in San Francisco. The Client is in London. These people can work more smoothly than many companies whose departments are located in the same place.

Each of these subsites is located on the company intranet. Workflows copy files from one site and then send them to the other sites. They are automatically updated on all areas when they are—the HR intranet portal allows for the filing of an incident report almost immediately.

Joe could check his worker's compensation policy online. He also checked the status of his request. This protocol saved Joe's hand. It is also available on the intranet. In addition, to ensure that everyone is up-to-date on company policy and procedures, the company conducts online 2 minute quizzes every month. Finally, files that clients might be interested in are made available on an extranet site.

Although this was a dramatic story, it shows the value of intranets in business. You might be surprised to see how the intranet helped in one area. This is communication.

An intranet is essential for efficient communication.

Of course, there is much more, but you will understand why intranets are so crucial in modern business.